Terms and conditions

1.For the purpose of these terms and conditions, any entity of WAN-IFRA (The World Association of News Publishers) will be hereunder referred to as “WAN-IFRA“.

Will be hereunder referred to as the “delegate” any Natural or Juridical person or company taking part in the event, might them be participants, exhibitors, suppliers, speakers, press etc, whether paying or free of charge.

The following terms and conditions set out the legal rules applicable to the WAN-IFRA events. Delegates shall be bound by these terms and conditions upon registering for the event and are advised to read and understand these terms carefully before registering. WAN-IFRA will not accept any conditions contradictory to or deviant from these general terms and conditions.

# 1   Registration, Fees, and Payment Due

1.1 Registration for events must be in writing, either by paper or in electronic form.

1.2 WAN-IFRA will confirm registration to the delegate in writing in electronic form.

1.3 No registration is valid, and WAN-IFRA will not be held responsible, unless a written confirmation was received by the delegate, from WAN-IFRA.

1.4 A valid registration gives right to assist to the programme of the event as specified in the dedicated website and to events held in conjunction with it and included in the fee, if any. The registration fee might also include coffee breaks, lunches and dinners, if so mentioned in the official WAN-IFRA programme. The registration fee does not include the delegate’s travel and accommodation costs, unless otherwise specified in writing.

1.5 Registered Accompanying persons are not considered as Participants and only have access to the dedicated accompanying persons programme. This does not include Conference sessions.

1.6 Payment of the registration fee becomes due upon receipt of the invoice.

1.7 WAN-IFRA reserves the right to refuse or withdraw admission to its events to:

  • delegates whose fees have not been paid and received by WAN-IFRA.
  • any delegate who does not comply with this policy or who can be reasonably considered likely to break these rules.
  • children under the age of 18.
  • anybody who takes part in leafleting, demonstrations, objectionable behaviour during or alongside the event or any activity, which were not agreed in advance with WAN-IFRA and/or may disrupt the events.
  • in the case of Study Tours, admission is granted on a first come, first served basis and will not be ensured after the deadline as set by WAN-IFRA has passed.

1.8 WAN-IFRA reserves the right to grant free registrations. Free registrations are granted exclusively in writing, and the beneficiary will be allowed access to the event only upon presentation of the written WAN-IFRA authorisation. These terms and conditions also apply to the beneficiaries of a free registration.

# 2   Cancellation, withdrawal from the Contract by the customer

2.2 If the delegate cancels the registration up to 30 days prior to the event, the registration fee will be reimbursed in accordance with the terms specified in article 2.3, minus a 10% non-refundable handling fee.

Up to 14 days before the event, 50% of the amount will be reimbursed.

In the last 14 days prior to the event, no reimbursement will be possible except in cases of illness (with production of a medical certificate) or Act of God (supported by verifiable documentation).

2.3 All notices of cancellations must be made by delegates in writing, by letter, email or fax, and sent in due time together with the pertaining documentation to:

WAN-IFRA South Asia Pvt Ltd

54 KB Dasan Road

3rd Floor, SIET Admin Building

Chennai, 600018, Tamilnadu, India

T 91.44.4211 2893


2.3 Compensation is granted by way of Credit Notes to be spent on agreed WAN-IFRA  events or products and are valid for a period of two years.

2.4 WAN-IFRA will not refund or compensate travel or accommodation costs or any other personal expenses for delegates who cancel their participation.

2.5 It is possible at all times to send a “substitute participant” on condition that WAN-IFRA agrees and is informed accordingly in writing and in advance, stating the name of the substitute person. If the above-mentioned name change creates extra cost, these will be charged to the participant. These costs could be, but are not limited to, the changing of the name on a nominative train or plane ticket.

# 3   Cancellation or postponement of Events by WAN-IFRA

3.1 WAN-IFRA shall assume no responsibility whatsoever and no reimbursement will be due if the event is altered, cancelled or postponed due to any unforeseen circumstances or Act of God beyond WAN-IFRA’s control. These could include, but are not limited to, war or the apparent act of war; terrorism or the apparent act of terrorism; revolution or an apparent revolution; coup d’Etat; blockade; embargo; widespread labour disputes; epidemics or natural disasters; government restrictions and/or regulations; suspension, cancellation and/or restriction of transportation facilities/means of transportation; civil disorder; or any other emergency.

3.2 In events such as those exemplified in 3.1, WAN-IFRA will not refund or compensate travel or accommodation costs or any other personal expenses to the delegates.

3.3 In the event of cancellation, WAN-IFRA will use reasonable endeavours to alert those who have booked to attend an event or purchased tickets. Details of any cancellation will be posted on the appropriate event website. Delegates are responsible for checking this information prior to the event.

3.4 If by re-arrangement or postponement the event can take place, the booking between the delegate and WAN-IFRA shall remain in force. The Delegate can in this case request compensation following the terms of 2.3 up to the date of start of the event.

3.5 WAN-IFRA reserves the right to make alterations to the programme, date and/or venue at any time without prior notice.

3.6 WAN-IFRA reserves the right to cancel registration that runs counter to its mission, values or interests.

3.7 WAN-IFRA reserves the right to decline any order or cancel any sponsorship contract at its sole discretion if deemed potentially detrimental to the association’s image and reputation or considers this undertaking prejudicial to the moral immaterial or material interests of the organisation or its members.

# 4   Liability of WAN-IFRA

4.1 WAN-IFRA will not assume any responsibility whatsoever for any injuries to life, body, health, or any kind of physical damages during the event unless it results from its own proven deliberate or grossly negligent breaches of duty and deliberate or grossly negligent breaches of duty on the part of its legal representatives or vicarious agents.

4.2 The delegates shall insure and keep insured any property they bring to the venue.

The Delegate who brings or leaves property to the venue does so at his own risk. WAN-IFRA will not assume any responsibility whatsoever for any injuries or damages to property (including theft) during the event unless it results from its own proven deliberate or grossly negligent breaches of duty and deliberate or grossly negligent breaches of duty on the part of its legal representatives or vicarious agents.

4.3 Notwithstanding 4.1 and 4.2, liability will never exceed in total the amount paid by the delegate to WAN-IFRA for the registration fee for the relevant event.

4.4 WAN-IFRA accepts no liability and shall never be held responsible for the damages or injuries caused to the delegate or his property by any company other than WAN-IFRA including official partners and event suppliers.

4.5 WAN-IFRA accepts no liability and shall never be held responsible for the contents of the lectures or accompanying documents. All responsibility for the content of lectures or documents lies with the presenter.

4.6 Liability claims expire unless the customer notifies WAN-IFRA immediately after gaining knowledge of the loss, destruction, damage or injury.

4.7 WAN-IFRA is not a professional travel agent.

4.8 The delegate is responsible for his own travel and health insurance, subscribed and paid for by himself in respect of any travel in connection with the event.

About & contact:

WAN-IFRA South Asia, headquartered in Chennai, started its operation in 2001 as a private limited company registered under the Indian Companies Act. But the origin of IFRA in India dates back to 1992 when the services of IFRA, with only an Annual Conference, were offered in this country through a representative office. From this modest beginning, it today stands as a separate company catering to the needs of news publishing industry in the Indian sub continent.

Currently there are about 40 members – both publishers and suppliers. Most of the leading publications in South Asia are our members, and the list includes from India – ABPAmar UjalaBusiness StandardDaily AjitDainik BhaskarDainik JagranDeccan HeraldDinamalarEenaduIndia TodayMalayala ManoramaManipal MediaMathrubhumiNamaste TelanganaPrabhat Khabar, SakshiThe Daily ThanthiThe HinduThe Hindustan TimesThe Times of IndiaSangbad PratidinSanmarg, Sakal, The Tribune; from Sri Lanka – Wijeya NewspapersExpress Newspapers, from Bangladesh – The Daily Star, from Pakistan – Jang NewspapersDawn, and from Nepal – Kantipur.

#54, 3rd Floor, K B Dasan Road, SIET Administration Building
Teynampet, Chennai, 600 018 / India

Tel.: +91.44.42112893


Our GST: 33AAACI9999P1ZK